You’re hosting something — a webinar, virtual event, team meeting, roundtable, happy hour, onboarding session…
Now you need to:
✅ Invite the right people
✅ Add a personal touch
✅ Track RSVPs
✅ Make it easy to attend
But most invites feel generic. And tracking it all in your inbox? Chaos.
With Google Sheets + PostSheet, you can send personalized event invitations (with custom calendar links) that look like they came straight from your desk — and manage RSVP tracking in one place.
Let’s break it down.
🎉 Why Personal Event Invites Get More Yeses
Mass invites often get ignored. But a message that says:
“We’d love to see you there…”
That makes a difference.
✅ Higher attendance
✅ Stronger relationships
✅ Easier scheduling
✅ Better experiences for guests
And it’s all easy to pull off with one sheet and PostSheet.
📋 Step 1: Create Your Invite List in Google Sheets
Whether you’re pulling from LinkedIn, HubSpot, or your head — structure it like this:
| Name | Event Name | Event Date | Event Time | Calendar Link | Custom Message | RSVP Status | |
| Jamie Wong | jamie@email.com | GTM Roundtable | 2025-05-10 | 1:00pm ET | link.com/rsvp-jamie | “We’ll be talking GTM ops!” | Invited |
| Alex Rivera | alex@email.com | AI Tools Happy Hour | 2025-05-11 | 4:00pm PT | link.com/rsvp-alex | “Casual, no slides, just fun” | Invited |
Optional columns: time zone, role, segment, invite type, reminder sent
✉️ Step 2: Write a Clean, Personal Invite in PostSheet
Your invite should feel like a 1:1 message — not a blast.
Example:
css
Copy
Subject: Join us for {{Event Name}} on {{Event Date}} 🎉
Hi {{Name}},
We’re hosting **{{Event Name}}** on {{Event Date}} at {{Event Time}}, and we’d love to have you join.
👉 RSVP here: {{Calendar Link}}
{{#Custom Message}}
P.S. {{Custom Message}}
{{/Custom Message}}
No pressure — just a casual get-together with smart folks like you. Hope to see you there!
– [Your Team / Host Name]
Adjust tone and CTA based on event type (roundtable vs. training vs. mixer).
🚀 Step 3: Send and Track with PostSheet
- Filter your sheet by RSVP Status = Invited
- Connect to PostSheet
- Map merge fields like {{Event Name}}, {{Calendar Link}}, {{Custom Message}}
- Preview messages — tweak for key guests if needed
- Send!
Bonus: Create a Google Form or Calendly link for RSVP, and track replies directly in your sheet by updating RSVP Status.
🔁 Bonus: Send Reminders and Follow-Ups
Use the same sheet to send:
- ⏰ Day-before reminders (“Just making sure it’s on your calendar!”)
- 📩 Day-of nudges (“We’re live in 1 hour — here’s your link”)
- 📥 Post-event replays or thank-you messages
Just filter by RSVP status and time windows, then fire off the message.
🧠 Event Types This Works Great For
- 🧑💻 Webinars, workshops, or product demos
- 🧠 Founder or customer roundtables
- 🎉 Virtual meetups or happy hours
- 📅 Internal team training or onboarding
- 🤝 Partner or affiliate briefings
- 🧑🏫 Community or course cohort kickoffs
Basically: if you’re inviting humans, this helps you do it better.
✅ Why PostSheet Makes Event Invites Personal (and Practical)
| Problem | PostSheet Solution |
| Event emails feel cold or automated | ✅ Every message is personalized |
| Hard to include calendar links | ✅ Add custom RSVP or calendar URLs easily |
| Tracking RSVPs is a pain | ✅ Manage all replies in your sheet |
| Need to send reminders too | ✅ Just update status + send again |
| Juggling multiple events or segments | ✅ Filter by event, region, or type |
It’s event logistics… without the logistical nightmares.
💬 Final Thoughts: Invitations That Feel Like Invitations
A good invite isn’t about blasting a list.
It’s about inviting someone to something that matters — and making them feel wanted.
With PostSheet, you can send event invites that are timely, thoughtful, and easy to track.
Try it free →
Send your next event invitations with PostSheet
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