How to Use PostSheet to Create and Deliver Personalized Certificates or Awards

Whether you’re running a course, a cohort, a training, or an internal recognition program, certificates mean something.

They represent progress. Effort. Achievement.
And when they’re personalized and professionally delivered? They stick.

With Google Sheets + PostSheet, you can automatically generate and send custom certificates or awards — with names, dates, titles, and personal touches — in just a few clicks.

Let’s walk through how to create a meaningful recognition workflow that scales.

🏆 Why Custom Certificates Create Impact

Even in a digital world, people love seeing their name on something that says “You did it.”

A great certificate or award:

✅ Makes accomplishments feel real
✅ Encourages sharing (hello, LinkedIn!)
✅ Strengthens loyalty and trust
✅ Adds polish to your brand
✅ Doesn’t require a full learning management system

PostSheet makes it easy to go from “template” to “wow.”

📋 Step 1: Build Your Recipient List in Google Sheets

Track who’s receiving a certificate or award, and why.

NameEmailAward TypeCompletion DateCustom MessageCertificate File Name
Jamie Wongjamie@email.comSEO Foundations2025-05-04Fantastic progress, Jamie!Jamie-SEO-Certificate.pdf
Alex Riveraalex@email.comSales Bootcamp Honors2025-05-03Top performer in the cohortAlex-SalesBootcamp.pdf

Optional columns: program name, instructor, cohort ID, badge level, shareable link

📄 Step 2: Design a Certificate Template in PostSheet

You can create a PDF or Google Doc certificate using placeholders like:

  • {{Name}}
  • {{Award Type}}
  • {{Completion Date}}
  • {{Custom Message}}

Example layout:

Certificate of Completion

This is to certify that
{{Name}}
 has successfully completed
{{Award Type}}
 on {{Completion Date}}

{{Custom Message}}

[Your Program Name / Logo]

🎨 Add styling, logos, borders, and fonts to make it feel official.
🔁 You can reuse the same template for every cohort, just change the data in your sheet.

✉️ Step 3: Deliver Certificates via PostSheet

Here’s how to automate your delivery:

  1. Connect your spreadsheet to PostSheet
  2. Map fields like {{Name}}, {{Award Type}}, {{Completion Date}}
  3. Generate PDFs or Docs from your template
  4. Attach them to a personalized email like this:

graphql

Copy

Subject: 🎓 Your {{Award Type}} Certificate

Hi {{Name}},

Congrats on completing **{{Award Type}}** on {{Completion Date}}!

Please find your personalized certificate attached.  

{{#Custom Message}}  

P.S. {{Custom Message}}  

{{/Custom Message}}

Feel free to share it or print it — you’ve earned it.

– [Your Team / Instructor]

  1. Send in bulk, schedule for the end of the program, or trigger on completion

🧠 Use Cases for Personalized Certificates

  • 🎓 Course completions (live or async)
  • 🏅 Sales awards or internal recognition
  • 💻 Product certifications or beta programs
  • 🧘 Wellness or training milestone achievements
  • 🧑‍🏫 Student progress badges or skill tracks
  • 🫱‍🫲 Partner or affiliate acknowledgments
  • 🤝 Volunteer or donor appreciation

If it’s worth celebrating — PostSheet helps you deliver it beautifully.

✅ Why PostSheet Is the Best Tool for This

ChallengePostSheet Solution
Manual design for each person✅ Merge fields create personalized PDFs
Hard to send certificates at scale✅ Generate and send in one workflow
Poor formatting in mass email tools✅ Attach custom files, styled messages
Need consistent branding✅ Reuse one master template
Want to delight recipients✅ Personal, meaningful messaging

It’s recognition that actually feels good — for them and for you.

💬 Final Thoughts: Celebrate Every Win, Automatically

You don’t need a course platform or an LMS to recognize people.

With PostSheet, you can create and send certificates that are personal, polished, and delivered right on time — with just a spreadsheet and a click.

Try it free →
Create your first certificate workflow with PostSheet

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