Hosting a webinar, virtual training, in-person workshop, or internal meeting?
The invite is just the start — reminder emails are what drive actual attendance.
With Google Sheets + PostSheet, you can send personalized, on-brand event reminders at scale — complete with times, links, agendas, and custom notes — all in just a few clicks.
Let’s break down how to boost your show-up rate without the usual copy-paste chaos.
🗓️ Why Reminder Emails Make or Break Events
A well-timed reminder can mean:
✅ Higher attendance
✅ Fewer support requests (“What’s the Zoom link again?”)
✅ Better-prepared attendees
✅ A smoother experience for you and your team
But sending them manually or through rigid event platforms? Not fun. PostSheet makes it easy — and personal.
📋 Step 1: Build Your Event List in Google Sheets
You can pull this from registration forms, CRM exports, or calendar RSVPs.
| Name | Event Name | Event Date | Start Time | Timezone | Event Link | Custom Note | |
| Jamie Wong | jamie@email.com | April Growth Demo | 2025-05-02 | 10:00 AM | PST | link.com/demo-jamie | First-time attendee |
| Alex Rivera | alex@email.com | Partner Q&A Session | 2025-05-03 | 1:00 PM | EST | link.com/qa-alex | Asked about integrations |
Optional fields: role, company, session type, promo code, lead owner, session host
✉️ Step 2: Create a Reminder Template in PostSheet
Here’s a simple, friendly reminder template:
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Subject: Reminder: {{Event Name}} – {{Event Date}} @ {{Start Time}} {{Timezone}}
Hi {{Name}},
Just a quick reminder that you’re registered for **{{Event Name}}** happening on **{{Event Date}} at {{Start Time}} ({{Timezone}})**.
You can join directly using this link:
👉 {{Event Link}}
{{#Custom Note}}
P.S. {{Custom Note}}
{{/Custom Note}}
Looking forward to seeing you there!
– [Your Team]
Make it feel like a personal nudge, not a system-generated alert.
🚀 Step 3: Send with PostSheet (And Never Miss a Beat)
To send your reminder emails:
- Filter your sheet to show attendees for upcoming events
- Connect your sheet to PostSheet
- Map your merge fields
- Preview every message — make edits if needed
- Send now or schedule 24 or 1 hour before the event
Boom — every attendee gets a custom reminder, no manual work required.
🔁 Bonus: Automate Multi-Touch Reminders
Use the same sheet and campaign logic to send:
- Day-before reminders
- Morning-of reminders
- One-hour-before with “Join Now” link
- Follow-up with replay or feedback request
Just filter by Event Date – Today() or schedule ahead using the Event Date column.
🧠 Pro Tips for Better Event Reminders
- Include time and time zone to avoid confusion
- Add speaker or host names if relevant
- Use emojis sparingly for tone (🎯, 📅, 📣)
- Add a “Questions? Reply to this email” line
- Customize CTA text like “Join Demo” vs “Join Q&A” vs “Get Started”
🧑💻 Use Cases That Shine with Personalized Reminders
- 🎓 Course or cohort sessions
- 📊 Client workshops or onboardings
- 🎤 Webinars and AMAs
- 🧘 Group coaching or accountability calls
- 💼 Internal team trainings or briefings
- 🤝 Customer advisory boards or roundtables
Wherever people RSVP — PostSheet makes sure they actually show up.
✅ Why PostSheet Is Perfect for Reminders
| Need | PostSheet Delivers |
| Personal event details | ✅ Per-attendee personalization |
| Scalable reminder system | ✅ One-click send or schedule |
| Easy preview before sending | ✅ Message-by-message review |
| Works with Zoom / Google Meet / etc. | ✅ Just add your links — no integrations |
| Tracks who got what | ✅ Log status in the same spreadsheet |
It’s your personal event assistant — powered by your spreadsheet.
💬 Final Thoughts: Show Up for Your Attendees
Don’t let all your event prep go to waste.
With PostSheet, you can gently remind, confidently follow up, and deliver a better experience — with a few simple clicks.
Try it free →
Send your next event reminders with PostSheet
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