You hosted the event. Taught the course. Ran the training. Now it’s time to recognize the people who showed up and completed it.
But creating and sending individual certificates? That’s usually a copy-paste nightmare.
With PostSheet + Google Sheets, you can generate branded, personalized certificates in minutes — and send them automatically, with or without a custom email.
Whether you’re running a workshop, an online course, a coaching program, or a company training session, PostSheet gives you a simple way to deliver the recognition people deserve.
Let’s walk through how to do it.
🏅 Why Certificates Matter
Certificates aren’t just paper (or PDFs) — they’re:
✅ A moment of recognition
✅ A tangible takeaway from your program or event
✅ Proof of achievement for resumes, portfolios, or compliance
✅ A professional touch that boosts your brand
✅ A great way to spark social sharing (free marketing!)
But only if they’re timely, personalized, and well-designed.
📝 Step 1: Create a Certificate Tracker in Google Sheets
Start with a spreadsheet that includes the key personalization fields:
| Name | Event/Course Name | Completion Date | Certificate Type | |
| Jamie Wong | jamie@email.com | UX Fundamentals | 2025-04-15 | Completion |
| Alex Rivera | alex@email.com | March Growth Workshop | 2025-04-14 | Participation |
Optional fields:
- Hours completed
- Custom certificate ID
- Session location or cohort name
📄 Step 2: Create a Certificate Template in PostSheet
You can build a custom-styled PDF that pulls in any field from your spreadsheet.
Example layout:
Certificate of {{Certificate Type}}
Presented to {{Name}}
For successful participation in
{{Event/Course Name}}
on {{Completion Date}}
Congratulations!
[Instructor Name]
[Your Organization Logo]
✅ Add your own branding, colors, fonts, and logo
✅ Use dynamic file names like Certificate-{{Name}}.pdf
✅ Preview every certificate before it’s sent
✉️ Step 3: Attach the Certificate to a Personalized Email (Optional)
PostSheet lets you pair your certificate with a thoughtful, branded message:
Subject: Your {{Certificate Type}} for {{Event/Course Name}}
Hi {{Name}},
Congratulations! We’re excited to recognize your participation in {{Event/Course Name}} on {{Completion Date}}.
Your certificate is attached as a PDF. Feel free to share it, print it, or add it to your resume or LinkedIn profile.
Thanks for being part of our program!
– [Your Team Name]
📬 Step 4: Send in Bulk (or on a Schedule)
With PostSheet:
- Send certificates to 10, 100, or 1,000 people in one go
- Filter by completion date or event name
- Schedule based on event timelines
- Automatically update your tracker after each send
No manual edits. No downloads. No version control headaches.
🎓 Who Should Use This Workflow?
✅ Online course creators — reward student progress
✅ Event organizers — send post-attendance certificates
✅ HR teams — certify training or compliance completion
✅ Coaches — recognize milestone achievements
✅ Nonprofits — thank volunteers or partners
✅ Agencies — certify clients after workshops or audits
Anywhere someone participates — PostSheet can deliver the proof.
💡 Bonus Ideas
- Include a link to share their certificate on LinkedIn
- Offer a discount code for future sessions in the email
- Use certificates as a trigger for a testimonial request
- Add QR codes to your template that link to their portfolio or profile
You can make certificates part of a smart follow-up workflow — not just a one-off PDF.
✅ Final Thoughts: Recognize People at Scale (Without Doing It Manually)
Certificates are powerful — but only if they’re personal, polished, and delivered fast.
PostSheet gives you the tools to automate recognition without losing that human touch.
Try it now →
Send your first certificates with PostSheet
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