Hosting an event — whether it’s a webinar, workshop, conference, or client appreciation dinner — is exciting. But getting people to RSVP?
That’s where the real challenge begins.
The secret? Make your invitation personal. When an invite feels like it was written just for the recipient (and not mass-blasted to a list of 2,000), people are more likely to open, read, and respond.
With Google Sheets + PostSheet, you can send personalized event invitations at scale, without writing every single one by hand.
Here’s how.
Why Personalization Works for Event Invites
📬 A “Hey Alex, we’d love to see you at our product launch” feels way more inviting than “Join us for an event!”
Personalized invites:
✅ Increase open rates and RSVPs
✅ Make people feel seen and valued
✅ Help your event stand out in a crowded inbox
✅ Build a warmer audience before the event starts
And with PostSheet, you can do this in minutes.
Step 1: Set Up Your Invite List in Google Sheets
Organize your contacts in a spreadsheet with all the info you’ll use in your invite.
| Name | Company | Event Name | Event Date | RSVP Link | |
| Jamie Lopez | jamie@email.com | Acme Co. | AI in Marketing | 2025-04-10 | event.link/rsvp-jamie |
| Priya Singh | priya@email.com | Bolt Studio | Creator Workshop | 2025-04-12 | event.link/rsvp-priya |
Optional: Add fields like Location, Session Topic, or Host Name for more tailored messaging.
Step 2: Write Your Email Invite Template in PostSheet
Use merge tags to customize every part of the message.
css
Copy
Subject: {{Name}}, you’re invited to our {{Event Name}}!
Hi {{Name}},
We’re hosting a special event — {{Event Name}} — on {{Event Date}}, and we’d love for you (and the team at {{Company}}) to join us.
You can RSVP here: {{RSVP Link}}
Spots are limited, and we’d be thrilled to have you there.
Let me know if you have any questions!
Best,
[Your Name]
You can tweak this based on your tone — keep it friendly, professional, or playful depending on your audience.
Step 3: Launch the Invite Campaign with PostSheet
- Create a new campaign
- Select your invite spreadsheet as the data source
- Map each tag (like {{Name}}, {{Event Name}}, {{RSVP Link}})
- Preview a few messages to check formatting
- Send now or schedule (e.g. one week before the event)
Each invite will feel 1:1 — but takes no more time to send than a single email.
Bonus: Automate Reminders & Last-Call Invites
You can also use PostSheet to send:
- ✅ Reminder emails a day before the event
- ✅ “Last chance to RSVP” nudges
- ✅ Personalized calendar invites or links
- ✅ Follow-up emails with recordings or slides
Just update your spreadsheet with RSVP status or event stage, and filter your next campaign accordingly.
Tips for Better Event Emails
- 🗓️ Mention the date early in the subject or first sentence
- 📍 Add a location or virtual link upfront
- 💬 Keep it conversational and short
- 🎁 Add value (free learning, exclusive access, special guest)
- 📥 Track RSVPs using Google Forms, Eventbrite, or custom links
Why PostSheet Is Perfect for This
✅ No-code setup using Google Sheets
✅ Sends from your own email — not a marketing platform
✅ Feels personal, not promotional
✅ Reuse templates for different events
✅ Track opens and clicks for better follow-up
Whether you’re inviting 10 people or 1,000 — PostSheet makes it feel like each message was sent by hand.
Final Thoughts: Event Invites That Actually Get Opened
A personal invitation always beats a mass email. With PostSheet, you can combine your guest list with simple automation to send better invites, get more RSVPs, and host more successful events.
Try it for your next launch, training, or gathering →
Start sending event invites with PostSheet
postsheetblog.com 