You hosted an event, workshop, or training program. It went great! But now you’re left with one big task: sending certificates to every participant — personalized with their name, date, and maybe even their achievement or hours completed.
Doing that manually? A nightmare.
With PostSheet, you can generate and email custom certificates in bulk using just a Google Sheet. It’s fast, easy, and totally no-code — perfect for event organizers, coaches, educators, or community managers.
Here’s how to do it.
Why Automate Certificate Generation?
Certificates are a great way to acknowledge participation, completion, or achievement. But if you’re dealing with 20… 200… or 2,000 people?
Manual creation means:
- Copying and pasting names into templates
- Exporting one PDF at a time
- Writing individual emails
- Triple-checking for typos
PostSheet lets you do it all in one go.
✅ Upload a spreadsheet
✅ Generate custom PDFs with dynamic fields
✅ Automatically email them to each recipient
All in a few minutes.
Who Uses This?
- 🎓 Coaches & Online Course Creators: Send completion certificates
- 🏢 Corporate Trainers: Acknowledge workshop attendance
- 💼 HR or L&D Teams: Track internal training milestones
- 🧘♀️ Event Hosts & Retreat Leaders: Give attendees something to share
- 📚 Educators & Teachers: Award students for participation or excellence
If your audience completes anything worth recognizing, this workflow is a win.
Step 1: Set Up Your Certificate Spreadsheet
Start with a simple Google Sheet. You’ll use one row per recipient.
| Name | Course Name | Date Completed | |
| Jamie Foster | jamie@email.com | Excel Bootcamp | 2025-03-20 |
| Daniel Rivera | daniel@email.com | AI for Beginners | 2025-03-20 |
You can add as many custom fields as needed — hours completed, certification level, instructor name, etc.
Step 2: Create a Certificate Template in PostSheet
Use PostSheet’s document generation tool to build a certificate layout.
You can design it with:
- Your brand logo or event image
- A clear title (“Certificate of Completion”)
- Personalized details using variables like {{Name}}, {{Course Name}}, and {{Date Completed}}
Example:
This certifies that
{{Name}}
has successfully completed the
{{Course Name}}
on {{Date Completed}}
You can style fonts, spacing, and colors to match your branding — it looks professional with zero design tools needed.
Step 3: Link Your Spreadsheet
Once your template is ready:
- Start a new document generation campaign
- Connect your Google Sheet
- Map each column (Name, Course, Date, etc.) to the right field in your certificate
- Preview a few to double-check formatting and layout
Step 4: Generate and Send Certificates Automatically
With everything mapped:
- Choose to generate PDFs only (for download or printing), or
- Send them as email attachments — personalized and automated
You can also include a custom email message like:
csharp
Copy
Subject: Your Certificate from {{Course Name}}
Hi {{Name}},
Thank you for attending {{Course Name}}! Attached is your personalized certificate of completion.
We loved having you — hope to see you again soon.
Best,
[Your Event or Organization Name]
Step 5: Track and Re-send if Needed
PostSheet gives you visibility into:
- Who received their certificate
- Which emails bounced
- Who opened or replied
Need to resend? Just update your spreadsheet and re-run the campaign for those rows.
Tips to Make Your Certificates Stand Out
- Use high-res images and branded colors
- Include signatures from instructors or event hosts
- Add a unique certificate ID for credibility
- Mention hours completed or learning outcomes
- Use clear fonts and layout — keep it professional
And don’t forget: certificates are often shared on LinkedIn or social media — it’s a great marketing boost, too.
Final Thoughts: Make Recognition Fast and Easy
Whether you’re celebrating student progress, acknowledging a team’s effort, or closing out a big event — certificates matter. They build trust, create lasting impressions, and make your brand look sharp.
With PostSheet, you can create and send them at scale — without burning hours formatting documents or digging through email drafts.
Ready to try it for your next event?
Start generating certificates with PostSheet →
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